DEBRIEF MEETING WITH SARAH OR EXECUTIVE PRODUCER TO DISCUSS ALL ELEMENTS OF THE SHOOT:

● CREATIVE BRIEF

● LOCATIONS

● COVID + HEALTH DEC FORMS

● JOB BAG AND HOW TO ORGANISE THE DOCUMENTS

● EMAIL COMMUNICATION WITH CLIENT / AGENTS / SUPPLIERS

● INFO ON HOW THE PHOTOGRAPHER / CLIENT / CREATIVE LIKE TO WORK – INSIDE TIPS!

● ECO PRODUCTION PRACTISES - PLEASE READ OUR ECO GUIDE TO PRODUCTION

● PROCESS DOCS | IF WORKING WITH APPLE / BEATS / EXPEDIA / PLEASE NOTE ADDITIONAL PROCESS DOCS REQUIRED IN PRE-PRODUCTION BACKSTORY - PLEASE GIVE THE TEAM YOU ARE WORKING WITH THE FULLBACK STORY TO OUR CLIENT. HOW WE’VE GOT HERE WITH THEM, WHAT JOBS WE’VE PREVIOUSLY WORKED ON WITH THEM, AND ANY INTEL AS TO WHAT MAKES A GREAT SHOOT FOR THEM.

BUDGET APPROVAL

SARAH WILL NEED TO APPROVE ALL BUDGETS BEFORE THEY ARE SHARED WITH CLIENT. PLS CHECK; DETAILS PAGE - THIS IS OUR VERSION OF A BID-LETTER, AND NEEDS TO INCLUDE ALL PROJECT INFO. LEVEL OF DETAIL IS KEY.

TIMINGS |

PLEASE CHECK A TIMING PLAN IS BEING SHARED ALONGSIDE THE BUDGET, AND THE ESTIMATE SUPPORTS THE DURATION OF THE PROJECT OUTLINED IN THE PROJECT CALENDAR . THIS CAN BE FOUND IN THE JOB BAG UNDER 00 TEMPLATES / 02 PRE PRODUCTION / 09 PROJECT CALENDAR

CREW / OPTIONING

BEFORE OPTIONING CREW, PLEASE CHECK WITH YOUR PRODUCTION DIRECTOR THAT RATES ARE IN LINE WITH THE APPROVED CLIENT RATE CARDS.

MASTER JOB WORKSHEET

THE OFFICE PA WILL CREATE A MASTER JOB WORKSHEET FOR THE JOB AND SAVE TO THE JOB BAG. THIS IS THE WORKING DOCUMENT THAT THE PRODUCER, PM, PA’S USE TO DETAIL THE CREW THEY ARE OPTIONING AND TO RECORD ALL PROJECT DETAILS.

WORKING BUDGET / RECONCILIATION

ONCE YOU HAVE A CLIENT APPROVED BUDGET PLEASE SAVE IT IN THE ‘01. ADMIN’ FOLDER ON THE SLT SERVER. ONCE APPROVED PLS REQUEST JANET TO MAKE A WORKING BUDGET WHICH WILL BE SAVED IN THE 10. RECON FOLDER. THE PRODUCER WILL BE EXPECTED TO KEEP A WORKING BUDGET WHICH IS UPDATE AT ALL TIMES. PLEASE MAKE SURE THAT DETAILS AND QUOTE NUMBERS/SUPPLIERS ARE ADDED TO THE NOTES SECTION. ONCE THE JOB IS COMPLETED, ACCOUNTS WILL USE THE WORKING BUDGET WILL BE USED TO CREATE THE FINAL PROJECT RECONCILIATION.

ADVANCE INVOICE

IT IS YOUR RESPONSIBILITY TO ENSURE THAT ALL ADVANCE INVOICES HAVE BEEN PAID AHEAD OF ANY COSTS BEING PAID OUT + CREATIVE BLOOD WALKING ONTO SET. PLEASE WORK WITH OUR ACCOUNTS TEAM ON THIS, LETTING THEM KNOW CLIENT CONTACT DETAILS AS SOON AS A BUDGET IS APPROVED SO THEY CAN RAISE THE ADVANCE & SHARE WITH THEM ON YOUR BEHALF. PLEASE ALSO LET ACCOUNTS KNOW WHEN YOU’LL NEED TO MAKE ANY PAYMENTS (E.G STYLING ADVANCES) SO THEY CAN CHECK THE MONEY HAS CLEARED OUR ACCOUNT. IF AN ADVANCE INVOICE ISN’T PAID BEFORE THE SHOOT, THEN THE SHOOT CANNOT GO-AHEAD.

RECONCILIATION APPROVAL

OUR ACCOUNTS DEPARTMENT WILL SHARE IT WITH YOU FOR FINAL SIGN OFF BEFORE IT’S SENT TO CLIENT. ONCE A RECON IS SENT TO CLIENT WE’RE NOT ABLE TO REVISE, AND ANY INVOICES MISSED BECOME A COST TO CREATIVE BLOOD.

AT CREATIVE BLOOD WE TAKE GREAT PRIDE IN OUR APPEARANCE, AND THIS FILTERS THROUGH TO THE GRANULAR DETAILS OF OUR PRODUCTION KITS. SO MUCH LOVE AND CARE HAS GONE INTO ASSEMBLING OUR PRODUCTION KITS, AND ENSURING THAT WE HAVE EVERYTHING TO HAND THAT OUR CLIENTS/TEAMS COULD NEED WHILST ON SET WITH US.

WHEN ORDERING PRODUCTION KIT FOR YOUR SHOOT, PLEASE CHECK THAT YOU HAVE COVERED THE FOLLOWING AREAS:

● CLIENT AREA (TABLES/CHAIRS/BLACK TABLE CLOTHS/CANDLES/FLOWERS/POWER/WI-FI/PILLOWS/THROWS)

● CATERING (TABLES/BLACK TABLE CLOTHS/POWER/RECYCLING BINS)

● CRAFT (TABLES//BLACK TABLE CLOTHS/FLOWERS/CANDLES/CRAFT KIT/POWER/WATER ACCESS FOR KETTLE)

● AREA TO EAT (TABLES/CHAIRS/BLACK TABLE CLOTHS/FLOWERS)

● STYLING (MIRRORS/STEAMER/RAILS/HANGERS/POWER/IRON/IRONING BOARD)

SEAMSTRESS (TABLE/CHAIR/BLACK TABLE CLOTH/POWER/LIGHT)

● HAIR & MAKE UP (TABLES/CHAIRS/BLACK TABLECLOTHS / CANDLES /FLOWERS / MAGAZINES / MIRRORS / LIGHTS /MUSIC / POWER / H&MU MIRRORS)

● PRODUCTION AREA (TABLE/CHAIRS/BLACK TABLE CLOTHS/POWER)

● DIGITAL (TABLE/CHAIRS/BLACK TABLE CLOTHS/POWER/WI-FI/IPAD/ SPEAKER)

ALL CREATIVE BLOOD PRODUCTION KITS CAN BE ORDERED VIA THE INTRANET. PLEASE DETAIL ANY SPECIFIC REQUIREMENTS THAT YOU HAVE, AND ANY BUDGET RESTRICTIONS. ONCE YOU HAVE SUBMITTED YOUR FORM YOU’LL RECEIVE AN EMAIL CONFIRMING YOUR ORDER, AND CONFIRMATION OF THE COSTS OF YOUR KIT.

ALL NON CREATIVE BLOOD KIT CAN BE ORDERED FROM OUR APPROVED LIST OF SUPPLIERS. PLEASE ASK YOUR EXEC PRODUCER FOR THE RELEVANT DETAILS. PLEASE DON’T PASS ANY DISCOUNTS FROM OUR SUPPLIERS ONTO THE CLIENT UNLESS PREVIOUSLY AGREED BY YOUR EXECUTIVE PRODUCER.

PLEASE ENSURE YOU HAVE ADEQUATE CREATIVE BLOOD SIGNAGE PRINTED/LAMINATED FOR YOUR SHOOT. THIS CAN BE FOUND IN ‘TEMPLATES’ IN JOB BAG. 2

MAGAZINES, CANDLES, HAND CREAMS, HAND WASHES CAN BE ORDERED VIA THE INTRANET.

DOES THE TALENT HAVE A RIDER?

IDEALLY ALL PRODUCTION KIT SHOULD ARRIVE ON SET 5PM THE DAY BEFORE THE SHOOT. IF THIS IS NOT POSSIBLE, THEN PLEASE ARRANGE FOR IT TO BE DELIVERED TO YOUR LIGHTING/EQ HIRE COMPANY WHO WILL BRING IT TO SET WITH THEIR EQUIPMENT.

CREATIVE BLOOD PRODUCTION KIT SHOULD NOT LEAVE THE OFFICE BEFORE 7AM, OR AFTER 7PM MON-FRI, OR AT ANY TIME OVER THE WEEKEND. PLEASE MAKE ANY ARRANGEMENTS NEED TO BE MADE FOR THE KIT TO BE STORED SECURELY OVERNIGHT AND DELIVERED BACK TO THE OFFICE THE FOLLOWING DAY.

MAKE SURE THERE IS A LIST OF WHAT HAS GONE OUT, SO THIS CAN BE CHECKED BACK AGAINST WHEN PACKING UP ON LAST SHOOT DAY TO MAKE WE HAVE NOT FORGOTTEN ANYTHING.

PLEASE REQUEST DIETARY REQUIREMENTS FROM ALL CREW AND ADD TO CATERING TAB OF THE WORKSHEET

● VEGETARIAN CATERING IS ENCOURAGED IN AN EFFORT TO BE AS SUSTAINABLE AS POSSIBLE.

● CRAFT SNACKS + REFRESHMENTS ORDER - REFER TO LAST SHOPPING LIST ON OCADO + CATERING FOLDER IN TEMPLATES IN THE JOB BAG FOR APPROVED SNACKS.

● ARRANGE CRAFT DELIVERIES TO ARRIVE TO THE OFFICE THE DAY BEFORE THE SHOOT IN THE MORNING

● MAKE SURE TO GO THROUGH WITH THE CATERER EXACTLY WHAT THEY WILL PROVIDE AND WHAT THEY NEED CB TO PROVIDE – IE DRINKS / JUICES / PLATES / CUTLERY

● LIST EVERYTHING YOU HAVE RENTED, WHO THE SUPPLIER WAS, ADDRESS, CONTACT NAME AND NUMBER, SO THAT YOU KNOW WHEN ORGANIZING RETURNS WHERE EVERYTHING HAS TO GO BACK TO AND NOTHING WILL BE FORGOTTEN.

● WHEN BOOKING ON ADDISON LEE ACCOUNT PLEASE GIVE THE PRODUCTION ASSISTANT’S NO. + EMAIL ADDRESS AS THE 2 ND CONTACT ( CRAWFORDS DOES NOT BOOK ONLINE - PH BOOKING ONLY)

● ASSIGN A PA TO BE AVAILABLE FOR ANY PROBLEMS WITH CARS DURING THE SHOOT AND TO CHECK THE STATUS OF PASSENGERS ON BOARD

● ALWAYS GET THE MODEL’S AGENT MOBILE NO AS THE POINT OF CONTACT FOR THE MODEL

● REFERENCE ALL BOOKINGS WITH THE JOB NO

● MAKE SURE ALL CREW KNOW EXACTLY WHAT THEY ARE DOING, WHEN AND WHERE AND WHO TO CALL IF THEY HAVE A PROBLEM.

● CREATE A CAR BOOKING DOCUMENT WITH DETAIL OF ALL CARS BOOKED, SO YOU HAVE ALL THE INFO TO HAND IN ONE PLACE ON THE SHOOT DAY

● COPY AND PASTE ALL NAMES AND NO’S FROM EMAILS TO ENSURE NO TYPOS

● USE LIVE GOOGLE DOC TEMPLATE IN JOB BAG AND EDIT

● PRODUCER TO DOUBLE CHECK AND THEN GET FINALLY APPROVED BY SARAH

● SEND OUT THE CALL SHEET IN GROUPS – CLIENT / AGENCY / PHOTO TEAM / STYLIST, HAIR MAKEUP, MANICURIST, SEAMSTRESS / SET TEAM / SUPPLIERS - CATERING EQ ETC

● USE THE CB TEMPLATE FOR BODY OF EMAIL AND ALWAYS PUT YOUR MOBILE NO ON AND ANY SPECIAL NOTES.

● EMAIL A COPY TO CBUK@CREATIVEBLOODAGENCY.COM

● CALL SHEET TO BE COMPLETED 2 DAYS PRIOR IDEALLY, SO THAT THE DAY BEFORE IS LEFT FOR LAST MINUTE CHANGES ONLY.

● TO BE SENT OUT BY 3PM DAY BEFORE BY PRODUCER ON THE JOB

● HEALTH DECLARATION, RISK ASSESSMENT + MOVEMENT ORDER TO ACCOMPANY CALLSHEET

● CAR BOOKING INFO TO BE SENT IN THE BODY OF THE CALLSHEET EMAIL WITH CALL SHEET

● IF FOR SOME REASON, THE CALL SHEET IS NOT GOING TO BE COMPLETE AND READY TO SEND BY 3PM, PLEASE EMAIL CREW THEIR CAR BOOKING INFO AND THE LOCATION ADDRESS AND LET THEM KNOW 3 CALL SHEET WILL BE FOLLOWING SHORTLY. THIS IS ALL THE INFO THEY REQUIRE REALLY AND STOPS THEM HASSLING

● PDF CALL SHEET + SAVE TO JOB BAG

● MAKE SURE EVERY SINGLE PERSON IS ON CALL SHEET, INDIVIDUALS AND AGENTS HAVE RECEIVED IT AND YOU HAVE CONFIRMATION BACK.

● A DETAILED SHOT LIST AND SHOOT SCHEDULE NEEDS TO BE MADE. THIS IS NOT USUALLY PUT IN THE MAIN CALL SHEET; IT IS A DETAILED DOCUMENT FOR THE 1ST AD/ PRODUCER / DIRECTOR / PHOTOGRAPHER / CREATIVE TO REFER TO AND ENSURE THEY ARE ON TRACK DURING THE SHOOT DAY

● MAKE SURE YOU HAVE PETTY CASH AND A CB BANK CARD. NEED TO BE APPROVED AND REQUESTED IN ADVANCE MADE TO OFFICE PA

● CHECK WEATHER DAILY THE WEEK PRIOR TO ENSURE PROD KIT IS PACKED ACCORDINGLY. BAD WEATHER / COLD - UMBRELLAS, SHOE COVERS, BLANKETS, LIP BALM, HAND WARMERS. HOT WEATHER - MOSQUITO SPRAY, SUN CREAM, LIP BALM, EVIAN SPRAY, FANS. ALWAYS PACK UMBRELLAS _ SUNSCREEN NO MATTER THE WEATHER FORECAST.

• CB CANNOT GUARANTEE RESPONSIBILITY FOR ANY LOSS OR DAMAGE REPORTED MORE THAN 5 WORKING DAYS AFTER FILMING IS COMPLETED. ● PLEASE HAVE A LOCATION MANAGER OR PA DOCUMENT PRE-EXISTING DAMAGE TO LOCATIONS.

● PLEASE ENSURE THAT OUR BROKER PETER ALLEN FROM TOWERGATE IS AWARE OF THE PROJECT

● PLEASE DO NOT ASSUME THE APPLICABLE POLICY WILL COVER THE ACTIVITIES OF YOUR SHOOT. BE AWARE IF YOU NEED SPECIAL INSURANCE (AIR PLANES, HELICOPTERS, ANIMALS, STUNTS, JEWELLERY OF HIGH VALUE, WATERCRAFT, ETC.) AND LET THE POLICY KNOW.

● ALL INSURANCE CLAIMS SHOULD BE SENT TO JANET JUPP FOR REVIEW BEFORE SUBMITTING TO THE INSURANCE COMPANY. PRODUCTION TEAMS WILL SUBMIT THE CLAIM TO INSURANCE COMPANIES (AND CC JANET JUPP AND SARAH THOMPSON).

● MANY MUNICIPALITIES AND SOME LOCATIONS HAVE SPECIAL INSURANCE REQUIREMENTS OR REQUIRE THAT YOU PROVIDE A WAIVER OF SUBROGATION. PLEASE ALLOW ADEQUATE TIME FOR THE INSURANCE COMPANY TO REVIEW THE AGREEMENT, OR TO OBTAIN ANY ADDITIONAL COVERAGE, IF NECESSARY.

● EMPLOYEES’ PERSONALLY OWNED VEHICLES ARE NOT COVERED BY THE JOB’S POLICY FOR ACCIDENTS, THEFT, ETC. PLEASE DO NOT RENT VEHICLE FROM AN INDIVIDUAL.

THERE ARE IMPORTANT DIFFERENCES BETWEEN AGENCY WRAP-UP POLICIES AND CREATIVE BLOOD’S INSURANCE POLICY. THE FOLLOWING ACTIVITIES MUST BE DISCUSSED WITH EP AND OUR INSURANCE BROKER PRIOR TO THE COMMENCEMENT OF ANY OF THESE ACTIVITIES:

● STUNT PERSONNEL

● DESCRIPTION OF STUNTS

● STUNT COMPANIES

● AERIAL PHOTOGRAPHY

● FLYING RIGS

● UAVS OR DRONES (ACTIVITY AND VENDOR MUST BE APPROVED BY EP/HOP BEFORE BOOKING

● WATERCRAFT

● UNDERWATER PHOTOGRAPHY

● SPECIAL EFFECTS

● PYROTECHNICS

● STUNT DRIVING OR PRECISION DRIVING

● PRODUCTIONS OUTSIDE OF THE UNITED STATES

● USE OF RAILROADS

● USE OF ANIMALS

● USE OF WATER OR ACTIVITIES NEAR WATER

● CHARTER OF AIRCRAFT

● MAKE COPIES OF ALL CLAIMS FOR WRAP FOLDER. IF YOUR JOB IS COVERED BY CREATIVE BLOOD’S INSURANCE POLICY, FOLLOW THESE INSTRUCTIONS: (IF YOUR JOB IS COVERED BY THE AGENCY’S POLICY, SEE THAT SECTION BELOW.) CREATIVE BLOOD’S INSURANCE POLICY INSURANCE BROKER: TOWERGATE

● CERTIFICATES AND FORMS ARE IN THE INSURANCE FOLDER

● IF INSURANCE IS AVAILABLE THROUGH A CAR RENTAL COMPANY, PLEASE PURCHASE ONLY THE COLLISION DAMAGE WAIVER (“CDW”) OR LIMITED LOSS DAMAGE WAIVER (“LDW”) INSURANCE.

● IN THE EVENT OF A CLAIM AGAINST THE CAR RENTAL COMPANY’S POLICY, YOU MUST NOTIFY THE RENTAL CAR COMPANY IMMEDIATELY AFTER NOTIFYING OUR EP SARAH THOMPSON

● MAKE COPIES OF ALL CLAIMS FOR JOB BAG

● TOWERGATE WILL ADVISE IF SPECIAL INSURANCE NEEDS TO BE PURCHASED. IF YOUR JOB IS COVERED BY AGENCY / CLIENT POLICY: • PLEASE SEE EP FOR THE WRAP-UP POLICY’S CERTIFICATES AND FORMS AND MANUAL. • WHEN COMPLETING THE SPECIAL COVERAGE CHECKLIST ON A JOB COVERED BY AN AGENCY

● WRAP UP POLICY, ALWAYS WRITE “PER AGENCY” ON THE LINES FOR CAST COVERAGE AND WEATHER COVERAGE (UNLESS YOU HAVE BEEN TOLD OTHERWISE). • MAKE SURE THAT EVERY ENTITY THAT REQUIRES INSURANCE GETS A CERTIFICATE THAT REFLECTS THE AGENCY’S POLICY. THIS WAY THEY WILL NOT ASSUME THAT CREATIVE BLOOD’S POLICY IS COVERING THE PROJECT. • IF THE AGENCY IS INSURING THE PROJECT, CREATIVE BLOOD WILL STILL HAVE TO CARRY WORKERS’ COMPENSATION, E&O, AND GENERAL LIABILITY.

● PRIOR TO SHOOTING, PLEASE VERIFY WITH THE AGENCY’S INSURANCE REPRESENTATIVE THAT ALL SPECIAL RISKS HAVE BEEN ADDRESSED, (E.G. STUNTS, ANIMALS, AIRCRAFT, WATER CRAFT, UNDERWATER, CAST 5 INSURANCE ON DIRECTOR, WEATHER, ETC.).

● THE WRAP-UP POLICY CONTACT MUST BE GIVEN A NEW SPECIAL COVERAGE CHECKLIST IF THERE ARE ANY CHANGES TO THE SHOOTING BOARDS OR OVERALL APPROACH. PLEASE MAKE SURE THE REPRESENTATIVE ACKNOWLEDGES RECEIPT.

● IF COVERAGE CANNOT BE OBTAINED, OR NOTIFICATION OCCURS WITHIN 72 HOURS OF THE ACTIVITY, PLEASE MAKE SARAH AWARE

● PLEASE USE CREATIVE BLOOD’S LOCATION AGREEMENTS AND RELEASES WHENEVER POSSIBLE. EP OR PRODUCER MUST APPROVE ANY LOCATION AGREEMENT OTHER THAN CREATIVE BLOOD’S.

● PHOTOS AND THE CONDITION OF LOCATION CHECKLIST FORM SHOULD BE USED TO DOCUMENT ANY PRE-EXISTING LOCATION DAMAGE. THIS FORM SHOULD BE SIGNED BY THE PROPERTY OWNER.

● PLEASE REMIND LOCATION MANAGERS AND PAS TO TAKE PHOTOS OF ANY PRE-EXISTING DAMAGE DURING THEIR SCOUT.

● PRODUCTION TEAMS MUST INCLUDE THE CONDITION OF LOCATION CHECKLIST IN THE WRAP BOOK (BEHIND THE LOCATION AGREEMENT) ALONG WITH ANY PHOTOS OF PRE-EXISTING DAMAGE OR DAMAGE THAT MAY HAVE RESULTED FROM THE SHOOT (DAMAGE PHOTOS SHOULD ALSO BE INCLUDED IN INSURANCE CLAIMS).

● THE LOCATION AGREEMENT IS A LEGAL DOCUMENT BETWEEN PERSUADE AND THE PROPERTY OWNER OR AUTHORISED MANAGER. WE CANNOT ACCEPT AGREEMENTS FROM LEASE HOLDERS WITHOUT WRITTEN PERMISSION FROM THE OWNER /AUTHORISED MANAGER.

● WE ALWAYS NEED A COPY OF THE COUNTERSIGNED AGREEMENT IN OUR WRAP.

● AFTER THE LOCATION IS WRAPPED, HAVE THE OWNER / MANAGER SIGN AND DATE THE LOCATION RELEASE ADDENDUM TO VERIFY LOCATION WAS LEFT IN PROPER CONDITION.

● TAKE THE TIME AND CARE TO REVIEW ALL OF YOUR PERMITS. ALL ACTIVITY MUST BE LISTED ON THE PERMIT.

● WHEN HIRING A VENDOR TO PERFORM A SERVICE, CHECK THAT THE COMPANY BEING HIRED HAS THE RIGHT INSURANCE, PERMITS,, ETC.

● IF YOU HAVE A CREW COMING OVER FROM ABROAD, CHECK OUT THE HOTEL PRIOR TO THEIR ARRIVAL

● ANY CLIENT OR TEAM MEMBER TRAVELLING FROM ABROAD, OR SHOOTING ABROAD, SHOULD BE WELCOMED WITH A CREATIVE BLOOD GIFT BAG IN THEIR HOTEL ROOM.

● THE CONTENTS OF THE GIFT BAG WILL VARY PER CLIENT/TEAM MEMBER, AND WILL BE DEPENDENT ON BUDGET/WHAT GIFTS THEY MAY HAVE RECEIVED FROM US BEFORE.

● THE GIFT BAGS CAN BE ORDERED VIA THE INTRANET. PLEASE DETAIL ANY SPECIFIC REQUESTS OR BUDGET LIMITATIONS WHEN ORDERING, AND UPDATE THE GIFT BAG LOG IN WORKSHEET.

● DINNER RESERVATIONS TO BE MADE (IF THEY WANT THIS) CREATE A BESPOKE RESTAURANT SUGGESTION GUIDE FOR NEARBY THE STUDIO/LOCATION/HOTEL EXAMPLE CAN BE FOUND IN TEMPLATES / 02 PREPRODUCTION / 12 CATERING

● RESTAURANT SUGGESTIONS HERE

● ANY OVERAGES NEED TO BE FLAGGED AND APPROVED WITH THE CLIENT IN WRITING VIA THE OVERAGES TAB IN THE WORKING BUDGET. PLEASE PDF AND SHARE FOR SIGNATURE. ONCE SIGNED SAVED TO BIDDING BUDGETS AND MAKE NOTE OF APPROVAL DATE ON THE OVERAGES WORKSHEET

● IDEALLY, YOU WILL HAVE NUMBERS SAVED IN YOUR PHONES THAT ARE RELEVANT SO YOU CAN CALL QUICKLY DURING THE SHOOT KEEP PHONE ON AT ALL TIMES – IMPERATIVE FOR PEOPLE TO GET IN TOUCH WITH YOU.

● PRODUCTION NEED TO BE THERE AT LEAST HALF AN HOUR BEFORE CLIENT ARRIVES, AS DO STUDIO ASSISTANTS SO AS TO ENSURE EVERYTHING IS IN PLACE FOR WHEN CLIENT ARRIVES. SUPER SUPER IMPORTANT - CAN NEVER PREDICT LONDON TRAFFIC. IN REFERENCE TO CARS PLEASE NOTE THAT HAIR, MAKEUP AND STYLING WILL OFTEN HAVE A LOT OF CASES SO WILL NEED A PEOPLE CARRIER. SOMETIMES THEY WILL GO VIA THEIR STUDIO FIRST TO COLLECT KIT OR WILL NEED 2 CARS. IT IS OUR JOB TO CHECK ALL THIS WITH THEIR AGENT AND BOOK CORRECT VEHICLES WITH CORRECT ADDRESS’S/CONTACTS! IF IN DOUBT ON THE DAY ALWAYS CONTACT ASSISTANT’S NOT ARTIST OR CALL ADDISON LEE.

● ENSURE ALL VEHICLES ARE CLEAN AND THAT YOU HAVE COLD DRINKS, FRUIT, CHEWING GUM. FOR LONGER JOURNEYS, A LITTLE SNACK BAG. MAKE SURE YOU LOOK NEAT WHEN DRIVING AROUND THE CLIENTS.

● BOSE ON (SOME PHOTOGRAPHERS DO NOT LIKE MUSIC THOUGH) NOTHING TOO HEAVY FOR THE MORNING

● WIRELESS NETWORK AND PASSWORD IN EACH AREA – ON CB HEADER

REFER TO PICS

● BREAKFAST + LUNCH TO BE DELIVERED 45 MINS IN ADVANCE OF EATING TO ENSURE ENOUGH TIME FOR SET UP

● BREAKFAST NEEDS TO BE SET UP AND READY AT LEAST 15 MINUTES BEFORE THE CLIENT ARRIVES. HOT DRINKS SET UP FIRST - THIS IS REALLY IMPORTANT AS THE CLIENT WILL NOT ONLY BE HUNGRY AND THIRSTY ON ARRIVAL AND NEED A BOOST FROM THE EARLY START. IT LOOKS SHABBY AND DOES NOT GIVE A GOOD FIRST IMPRESSION IF THE FIRST THING THEY SEE WHEN THEY ARRIVE (OR DON’T SEE) IS BREAKFAST ALL LAID OUT.

● ALL JUICES IN JUGS / NO CARTONS

● EACH AREA TO HAVE A SMALL HEALTHY SNACK BOWL / CHEWING GUM / DRINKS / NAPKINS

REFER TO PICS. IDEALLY ON GROUND FLOOR:

● RAILS

●STEAMER

● HANGERS

● ROBE + SLPPERS

● ACCESSORIES TABLE

● IRON + BOARD

REFER TO PICS. IDEALLY NEAR LIGHT ● HMUP MIRROR

● STOOL

● TOWELS

● EXTENSION LEADS

● LIGHT

● TABLE

● EXTENSION LEADS

***ALL TABLES TO BE COVERED BY BLACK TABLE CLOTHS***

PRODUCER TO REFER TO SHOOT SCHEDULE AND MAKE SURE ALL IS ON TRACK

● AROUND HALF AN HOUR BEFORE LUNCH IS DUE TO ARRIVE - CHECK THAT IT IS INDEED GOING TO ARRIVE AT THAT TIME. IF IT LOOKS LIKE THE PHOTOGRAPHER IS NOT GOING TO BREAK FOR LUNCH, ASK IF THEY WANT TO PLATE OUT SOME FOOD FOR THEM SO THEY CAN EAT ON SET. MAKE SURE YOU DO THIS BEFORE YOU YOURSELF SIT DOWN TO EAT. AROUND AN HOUR OR 2 AFTER LUNCH MAYBE DO A COFFEE RUN

● BE ALERT, AWARE AND BRIGHT AT ALL TIMES, ANTICIPATING PEOPLE NEEDS BEFORE THEY ASK.

● MAKE SURE AREAS ARE CLEAN AT ALL TIMES, TIDYING AWAY EMPTY CANS, CUPS, WRAPPERS AND EMPTY BINS.

● DELEGATE JOBS TO STUDIO ASSISTANTS AND RUNNERS IF THIS IS NOT YOUR ROLE.

● IF DINNER IS NOT PART OF THE CATERING, CHECK WITH THE CLIENT IF THEY WANT DINNER RESERVATIONS TO BE MADE OR IF THEY WANT TAKEAWAY ORDERED IN

. ● TOWARDS THE END OF THE SHOOT DAY, BE AWARE, KEEP AN EYE ON HOW THE SHOOT IS GOING, AND TRY TO ANTICIPATE THE ‘WRAP’ SO YOU CAN KEEP IN MIND ORGANIZING TAXIS. HAVING CREW WAITING AROUND FOR THEIR TRANSPORT HOME IS NOT AN OPTION!

● WHILE EVERYONE IS PACKING AWAY, TRY AND GET AS MUCH READY AND SET UP FOR THE NEXT DAY AS POSSIBLE.

● WHEN EVERYONE HAS GONE, CHECK EVERYTHING IS CLEAN AND THAT NOBODY HAS LEFT ANYTHING BEHIND. IF THEY HAVE, PRODUCTION SHOULD TAKE THIS AS IT IS PRODUCTION WHO WILL BE ASKED

● MAKE SURE ALL CARS/DRIVERS FOR THE CLIENTS/CREW THE NEXT MORNING HAVE BEEN ORGANISED AND CHECKED.

● BE AWARE OF THE BUDGET AT ALL TIMES AND MAKE SURE EVERY PURCHASE YOU MAKE AND ALL RATES YOU AGREE ON ARE WITHIN THIS. RUNNERS / PA’S MUST CHECK ALL PURCHASES WITH THE PRODUCER. EVERYONE TO KEEP ALL RECEIPTS AFTER EACH PURCHASE. AT END OF THE DAY SO AS NOT TO GET BEHIND (ESPECIALLY ON LONG SHOOTS) STAPLE ALL RECEIPTS ONTO A4 SHEETS GROUPED INTO CATEGORIES - MISC CATERING/CABS/MISC (IF POSSIBLE)

● ONE PERSON TO BE IN CHARGE OF RETURNS. MAKE SURE ALL PARTIES IN THE DELIVERY / COLLECTION / RETURN PROCESS KNOW THE PICK UP AND DELIVERY ADDRESS, EACH SIDE IS AWARE OF WHEN THE DELIVERY WILL BE PICKED UP/ARRIVE AND THAT THEY HAVE THE CONTACT NO’S OF BOTH SIDES SHOULD ANYTHING GO WRONG. CHECK BACK WITH THE LIST MADE AT THE START OF THE SHOOT TO MAKE SURE YOU HAVE RETURNED EVERYTHING AND NOT HAS BEEN LEFT ON LOCATION.

● ITEMS TO RETURN MAY INCLUDE: CLOTHES: PRODUCTION KIT TO OFFICE, PHOTO/FILM EQUIPMENT HIRED, PRODUCTION KIT HIRED, CATERING EQUIPMENT. CHECK WITH THE LIST MADE PRE SHOOT THAT YOU HAVE ALL YOUR KIT. THE PROPS / SET TEAM WILL USUALLY TAKE CARE OF RETURNING THEIR ITEMS.

● ALL ITEMS GOING BACK NEED TO BE PACKAGED CAREFULLY AND VERY CLEARLY LABELLED IN BLACK MARKER PEN.

● MAKE SURE TOWELS, TABLECLOTHS AND ROBES ARE BOOKED FOR CLEANING WITH LAUNDRY HEAP.

● PROD KIT ITEMS TO BE CLEANED AND PUT BACK IN THEIR CORRECT PLACE IN THE OFFICE. IT MUST BE VERY WELL ORGANISED FOR THE NEXT PRODUCTION.

● IDEALLY AN EXTRA DAY SHOULD BE GIVEN TO ONE OF THE PA’S TO ORGANISE AND PUT BACK PROD KIT IN IT’S CORRECT PLACE

● PA FROM THE SHOOT TO ALERT THE OFFICE OF ITEMS WE ARE RUNNING LOW ON AND THAT NEED TO BE PURCHASED – GRIND COFFEE PODS / TEAS / MERCH / CANDLES / HAND CREAMS / COFFEE CUPS ETC

● PRODUCER ON THE SHOOT TO SPEND AT LEAST ONE DAY IN THE OFFICE WRAPPING (IF BUDGET ALLOWS)

● PRODUCER TO COMPLETE RECON EXCELS AS MUCH AS POSSIBLE AND THEN ORGANISE MEETING WITH SARAH TO GO THROUGH AND DISCUSS WHAT NEEDS TO BE FOLLOWED UP ON. NO CB SALES INVOICES TO BE SENT WITHOUT SARAH / ACCOUNTS APPROVAL