BUDGETING

Determine which initiatives require additional budgetary considerations and approvals

For projects with custom scenic builds or large waste impacts, budget for recycling pickups by an outside company to ensure that the waste diversion goals are being achieved and project is compliant with local recycling laws for businesses

Use digital and paperless methods to communicate

Use electronic signatures and programs

Use digital job folders such as dropbox or google drive for shared files

At the beginning of a project, notify artists, freelancers and suppliers about the  sustainability goals and action steps which are requested of them

Include the creative blood sustainability memo and specific requests on all call sheet emails or pre-shoot correspondences with crew and suppliers

Limit printing, decide which documents or sections are essential to print

Expand margins of your documents to fit more onto a page

Use paper that is at least 30% post-consumer recycled content, choose 100% if available

Set your print default settings for black and white double-sided

Print booklets whenever possible for contact lists, schedules, creative boards

Save all single sided printed pages to use as scrap paper for taping receipts

Recycle all unusable paper and all empty ink and toner cartridges

ENERGY CONSERVATION

Turn off computers, printers, copiers and other electronics when not in use

Program office thermostats to avoid excessive heating or cooling

Avoid using space heaters, fans or other energy inefficient appliances

Make sure lights and heating or cooling units are not operating on evenings and weekends

Plan ahead for ground shipping, avoid express and overnight shipping

Booking travel and local transportation

See travel guidelines

Encourage taking public transportation to work, create incentives if possible

Schedule pick ups and runs to take place at off peak traffic hours for maximum time efficiency and fuel economy

Use electric taxis for booking pick ups and airport transfers

Set a project goal to reduce and divert production office waste by 50% and track how that is achieved in the wrap tracking form

Request that freelancers bring a reusable water bottle to work and use cups, glasses and mugs to prevent waste

Instruct pa’s to use reusable shopping bags for all runs and avoid plastic bags

Choose take away meals with minimal waste. When ordering, decline napkins, cutlery, sauces or other unnecessary disposable items

Avoid polystyrene completely and minimise plastic

Collect all electronic waste and manage it properly (ink cartridges, batteries, electronics, media) Electronic recycling centres can be found here

Recycle all paper, cardboard and drinks containers

Recycle additional mixed plastics and metals discarded at the office (may require a conversation with building manager or office manager to determine which items can be collected)

Plan to donate surplus food from meetings, wardrobe fittings, etc Hackney Food Bank accept unopened food and snack donations on Monday, Tuesday and Thursday between 09:30 and 13:30, or Wednesdays between 11:00 and 15:30.

Contact: E: info@hackney.foodbank.org.uk or warehouse@hackney.foodbank.org.uk | T: 020 7254 2464 | Melanie: 07570 862 937 | Tanya: 07474 840 941

Plan to donate reusable materials discarded during pre-production. Donations can me made here

All producers will submit the wrap tracking form as part of their deliverables, see wrap tracking 

See catering guidelines

See studio guidelines

During pre-production, work with the department heads to identify potential reusable materials and make a back-end plan to manage them successfully. Examples include hangers, bubble wrap and lighting gels

Speak with the production designer or art director about the end plan for any constructed sets or backgrounds being used

If they have no plan for reuse, work together to develop a plan for donation to local creative organisations

Ask photographers to use energy efficient lighting packages, prioritising led or plasma fixtures rather than standard fixtures

Ask photo assistants to make a plan for discarded reusable lighting expendables such as gels, diffusion, clips etc. These are valuable to film schools, even in small amounts

Request that stylists make a plan to recycle all plastic bags and garment packaging, and collect reusable items such as hangers, pins, tags and fasteners

Rent biodiesel generators in markets where they are available

Choose motorhomes and production trailers with solar hybrid generators or solar assisted technologies in markets where they are available

Notify all suppliers in advance that they are requested to adhere to local idling laws

Pack recycling bins as part of the production kit (bins for catering, craft service, and near the set as well as work areas with the most people)

Use berkey water dispensers with refill jugs to avoid the use of single-use plastic bottles on set

Hand out creative blood reusable bottles for all crew to use on set

Set the goal to divert a minimum of 50% of the waste generated

Collect all recyclable beverage containers, paper, cardboard, mixed plastics and metals

Create a wrap plan to determine where the recycling is taken at the end of each shoot day

RECYCLING SIGNAGE

Determine the correct signage to put on recycling bins based on what can be collected and managed at each location. In some areas, plastic and metal are collected separately from paper and cardboard

Print signs for set and laminate them

Affix signs to all recycling bins with binder clips or tape

Create recycling stations by placing recycling bins next to each general waste bin, and remove general waste bins that are not next to recycling bins

Use clear bags for recycling

Production assistants should monitor recycling throughout the entire shoot day, ensuring that sorted materials are in respective bins and bags are changed when full

Ask the studio manager to ensure sorted materials are properly recycled rather than disposed as trash

When possible, create a process for composting food waste and soiled paper products on set. This requires appropriate bins, signage, and a plan to drop off or have a specialist company pick up from set.

Choose rail travel for short trips within the uk and europe

Choose public transport in london, paris, new york and other cities for local and short distance trips

Choose direct flights for air travel

Choose airlines that offer carbon offsets as part of the booking process and select the offset at the time of purchase

Choose car services with electric, hybrid and flex fuel vehicles where available - addison lee offer this as an option

Avoid oversized vehicles. Book standard cars rather than people carriers for single passengers with no equipment or excess baggage

For more efficient local trips, use ride share apps like uberxshare

Organise carpools to production locations when leaving the same hotel or origin

When hiring vehicles for on-location driving or runs, choose hybrid and fuel-efficient vehicles

Require all drivers to follow local idling laws, especially if using splitters or other large vehicle

Choose hotels near the shooting location for time and travel efficiencies

Choose hotels with sustainability policies and environmental accreditations

Caterer has a sustainability plan at their kitchen location which includes recycling and composting food waste and sourcing food locally

Caterer provides reusable plates, cutlery and cloth napkins for lunch service rather than disposable products

Caterer has a food donation plan for surplus unserved food directly following the meal service and will not discard edible food

If meals are dropped off, caterer has a plan to minimise meal service waste, avoiding styrofoam and plastic disposable products

IF AT ALL POSSIBLE

Offer vegetarian or vegan only catering on-set as an option to the client. Give an explanation on the Call Sheet to explain to the crew as to why this is being done.

Ask caterer if they have the capability of providing reusable plates and cutlery for breakfast service

Ask caterer if they have the capability of adding composting collection for on-set meal impacts, removing food waste and paper discards from set after the meal service (this can incur added costs)

Request that caterer drops off unserved meals after the lunch service to homeless shelters or other non-profits that accept prepared food

A food donation release form should be signed by the non-profit releasing the donor of liability

Hackney Food Bank accept unopened food and snack donations on Monday, Tuesday and Thursday between 09:30 and 13:30, or Wednesdays between 11:00 and 15:30.

Contact: E: info@hackney.foodbank.org.uk or warehouse@hackney.foodbank.org.uk | T: 020 7254 2464 | Melanie: 07570 862 937 | Tanya: 07474840941

When serving craft service throughout the production,offer snacks that can be enjoyed without disposables

Serve sugar, milks and other condiments in larger volume containers rather than individual packets

Avoid plastic or wooden stir sticks for hot beverages, instead use metal spoons

Use refilling dispensers, jugs of water and glasses to avoid disposables

If serving bottled water, choose locally sourced water to avoid the carbon footprint from bottled water that is shipped internationally

BOOKING GUIDELINES

Choose studios that are already recycling as part of their company’s internal operations, in compliance with local laws for businesses. Before booking the space, inquire about recycling capabilities

Recycling bins are available on site for productions (may incur additional charges)

Request clear liners, and signage depicting which materials can be collected

Request that the studio manager instructs their floor team to properly manage the materials during the cleaning process instead of throwing it all away as general waste at the end of a shoot

The studio accommodates requests to have composting picked up by a specialist company if they do not offer composting to clients

Set the goal to reduce and divert a minimum of 50% of the waste generated, and place recycling bins in all production areas with clearly labeled signs indicating which materials are being collected.

Paper, cardboard (office paper, magazines, food packaging boxes, cardboard boxes)

Drinks containers (plastic, metal, glass)

Additional materials to be recycled whenever possible (food containers, shopping bags, mixed plastic and metal, juice cartons, etc.)

Place a recycling bin next to each general waste bin so the option is available at every station

Designate a production assistant to sort the bins during the shoot

Coordinate with the studio manager to ensure recycling is being properly managed after wrap and not being mixed with general waste

Quantify weight and type of waste reduction

Quantify weight and type of recycling

Quantify weight and type of composting

List other recycling or diversion efforts and successes at the production office

List couriers, messengers and shipping services used and any carbon reductions achieved

List paperless and digital communications that avoided or minimised printing

List flights booked (class, origin airport, destination airport, connecting airports)

List carbon offsets purchased with flights

List car services used and any carbon reductions achieved

List leed certified hotels, or other travel and transit impacts and any carbon reductions achieved

Quantify weight and type of waste reduction

Quantify weight and type of recycling

Quantify weight and type of composting

List other recycling or diversion efforts and successes

List catering choices and waste reductions achieved

List studio used and recycling services provided

List water service solutions and waste reductions achieved

List biodiesel generators or vehicles used

List solar generator or assisted vehicles used

List led or other energy efficient lighting choices