RECONCILIATION

Creative Blood Accounts will reconcile each job within 1-2 working days of the shoot finishing and will send the reconciliation along with any notes to the Production Director for approval.  Please make sure all notes are complete on the reconciliation within this time period.  

NOTES ON RECONCILIATION

Please use your ‘Working Budget’ to create the basis for your recon. 

All supplier invoices MUST be e-mailed to accountslondon@creativebloodagency.com.  Please check all emails to make sure Accounts are cc'd into the email.  If not, please forward to Accounts ASAP.  If costs differ from the Working Budget total Accounts will confirm the amount with the Producer.

Please complete the following tabs: 

  • CB Recon Summary - please complete the following:

    • Please enter the final cost in the ‘Working’ column

    • Under ‘Notes & Supplier info’ please enter:

      o  Supplier name + any other details relating to this cost e.g. overtime

      o  Reason for no cost (if there is nothing to be billed against this line item)

      o  Accounts will save the invoices on G-Drive.

  • Production costs - all production costs, e.g EP, Producer, PM, PA, Runner, CB prod kit, office expenses, insurance, bank charges etc are to be charged as per the estimate with notes ‘c/o Creative Blood’.  Please include these costs in your Working Budget figures.  If these costs need to be changed please make sure the reason is entered in the Notes section.

  • CB Overages - please list any overages as agreed by the client in the same way as you have in the CB Recon Summary.   Add the total estimated overages into the CB recon summary.  

  • Receipts NOT for client - Please detail any expenses that can’t be charged back to client.  Depending on the client this could include gift bags, replacements to standard production kit.  

  • Receipts FOR client - Please ensure that all receipts are given to the Office Manager so they can be uploaded to G-Drive.  Please make sure that you note what the expense was for e.g Food and the last 4 digits of the card used for payment.  In addition to on the ‘CB Recon Summary’, please detail all expenses including petty cash here, ensuring that they are listed under payment method.  Where petty cash was used, please detail it in the ‘CASH’ column.  

Please do not complete the ‘CLIENT RECON SUMMARY’ or ‘CLIENT OVERAGES’ tabs on the reconciliation, these will be completed by our Accounts Department.  

APPROVAL OF RECONS

Creative Blood Accounts will email the producer working on the job the final reconciliation to approve before it’s shared with the Executive Producer. Please make yourself available to review and approve this document within 24 hours of it being shared, this is required irrespective of whether you are working in the Creative Blood Office. 

Once approved by the Executive Producer the final reconciliation will be shared with the client for approval.  

On approval of the recon Creative Blood accounts will raise a final invoice for payment by the client.  This invoice will need to be paid within the agreed payment terms e.g 15, 30 or 45 days.  

RETURN TO PRODUCTION MANUAL